Privacy Policy

Privacy Policy

At Brain Body Fit Ltd I Viv Kenchington, Director, am committed to maintaining the trust and confidence of anyone that contacts me via my website: www.brainbodyfit.co.uk, or via any other means, phone, email or social media.
I do not share any of your information with any other parties. Within the following Privacy Policy I have provided details of when information is gathered and why it is done, and what it is used for.

Website Visitors

On the website we have a contacts form which viewers can use if they wish to contact us. The data collected is:

• Name
• Telephone number
• Email address
• Package interested in
• Are there any medical reasons for not being able to take part in the following: Hypnotherapy sessions, Fitness sessions, a change of diet?
• How did you find our website
• Message

This information is gathered for the purpose of contacting you back to discuss your requirements whether by email, or phone if you have requested us to call and provided a contact number.
If you decide to go ahead and book an appointment, during your first appointment we will be using an Initial Consultation Form.

The Initial Consultation:

• The Brain IC form
• The Body IC Form
• The Fitness IC Form

These forms will ask question relevant to your mind, nutrition and fitness so that the practitioners that you are working with can build a good true picture/profile of you to ensure that your needs are met and safe to follow.

You will also be asked to fill out a Consent form at the beginning of the first session (post the Initial Consultation), which outlines my Code of Practice, Cancellation Policy and a section to be ticked and signed to say whether you would like to receive my quarterly e-newsletter. If you do not tick/sign this box I will not add you to my mailing list.

During the course of our sessions together notes will be taken of information you provide so that each practitioner can plan future sessions and produce scripts, nutrition plans/ fitness schedules to be used in future sessions

Mailing Lists

As part of the registration process for my quarterly e-newsletter, I collect your email address. This is so we can send you the e-newsletter and to check every now and then that you’re happy and satisfied. I don’t rent or trade email lists with other organisations and businesses.

To send out the e-newsletter I use a third-party provider, MailChimp, to deliver the newsletter. On Mailchimp it gathers statistics around email opening and clicks using industry standard technologies to help me monitor and improve my e-newsletter.

For more information, please see MailChimp’s privacy notice. You can unsubscribe at any time by clicking the unsubscribe link at the bottom of any of my e-newsletters or by emailing me the data protection officer at info@hypnotherapyandhealth.co.uk

Webcam Sessions

Webcam sessions via Skype at FaceTime are not recorded and no data is stored apart from written notes taken as would be if you were visiting us face to face.

Website Cookies

Phew we don’t do this!

Google Analytics

When someone visits www.brainbodyfit.co.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. I do this to find out things such as the number of visitors to the various parts of the website. This information will only be processed in a way, which does not identify anyone. I will not make, and will not allow Google to make, any attempt to find out the identities of those visiting the website.

Access to your personal information

Under GDPR, you have the right to access and amend any of your personal data that we hold. You are entitled to view, amend, or delete the personal information that we hold. Email your request to our data protection officer (Viv Kenchington} at (info@brainbodyfit.co.uk)

Links to Other Web Sites

This privacy notice does not cover the links within our website (www.brainbodyfit.co.uk) that link to other sites. Those sites are not governed/covered by this Privacy Policy. If you have queries about how a site uses your information, you will need to check that site’s privacy statement.

Sharing Information

We don’t share your information to any third parties, however we may need to share information between our healthcare professionals at Brain Body Fit that you are working with.

Changes to this Privacy Notice

We will keep this privacy notice under regular review. This privacy notice was last updated on 14^th May 2018.